University of Toronto
Faculty of Applied Science and Engineering
Calendar 2000 - 2001

9. Academic Regulations
 
 
 

General Regulations of the Faculty of Applied Science and Engineering General Faculty Regulations University of Toronto Policies

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GENERAL

Note: Students are responsible for making themselves familiar with the information in the calendar, particularly in this section, and with instructions published by the Registrar periodically. 
 
 

Attendance

1. Students proceeding to the degree are required to attend the courses of instruction and the examinations in all subjects prescribed. Students whose attendance or work is deemed by the Council of the Faculty to be unsatisfactory may have their registration cancelled at any time. 
2. Students must conform to all lecture room and laboratory regulations. Reports, briefs, theses and drawings become the property of the Council to dispose of as it may see fit. Drawings, briefs and field notes will not be accepted unless they have been made at the time and place provided in the timetable. 

Some offices in student organizations require considerable time for the proper performance of the duties connected with them. Some athletic activities, such as membership on a varsity team, also make large demands on time, and may result in conflicts with examinations or term tests. 

Students on probation or with marginal academic records should not undertake such activities. Normally students will not be given any special consideration for such activities in the scheduling of academic work, including the final examinations in December and April. 
 

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REGULATIONS OF THE FACULTY OF APPLIED SCIENCE AND ENGINEERING
 

I. Evaluation and Promotion

1. Sessions
The academic program consists of a consecutive sequence of sessions. There are three sessions per academic year. The Fall Session (September-December), the Winter Session (January-April) and the Summer Session (May-August). With permission of the responsible division or department, courses may be taken in summer sessions. The evaluation period for the purpose of promotion is the Fall Session or the Winter Session. 

2. The notations 1F, 1W, 2F, 2W, etc. are used to represent the Fall Session and the Winter Session and so on.

3. Session Average
a) Fall Session Average 
The Fall Session Average is calculated on the basis of all Fall Session courses in which the student is enrolled at the beginning of the ninth week of the session. The weighting factor for each course is the number of weight units assigned to it. Mid-year results of full-year courses are not included in the calculation of the Fall Session Average. 

b) Winter Session Average 
The Winter Session Average is calculated on the basis of all courses in which the student is enrolled at the beginning of the ninth week of the session with the weighting factor for each course being the weight units assigned to it. The results of full-year courses are included in the Winter Session Average with a weight equal to the sum of the Fall and Winter Session weights. 

c) Late Withdrawal 
Students who withdraw from a course after the beginning of the ninth week of the session, or who do not complete the course or write the final examination will receive final marks in the course consisting of the sum of their earned session marks with zero for the uncompleted work and examination. These marks will be included in the calculation of Session Averages. Students who in any session withdraw from the Faculty after the deadline specified in the calendar are deemed to have failed the session. 
 

4. Core Courses
A core course is defined as any course in a program that is so designated by a department or division.

5. Course Marks and Grades
The following course marks and grades relate to the performance of a student in the work of a particular course. A course grade or mark should not be interpreted as an assessment of status within a program of studies, since this is determined by the Promotion Regulations set out in Section IV,V,VI and VII. In particular, please refer to here regarding credit for courses in the Faculty.

The equivalents of the Numerical Scale of Marks in the refined Letter Grade and the Grade Point Value are as follows:
 

Numerical Scale Of Mark	Refined Letter Grade	Grade Point Value
90-100	A+	4.0
85-89	A	4.0
80-84	A-	3.7
77-79	B+	3.3
73-76	B	3.0
70-72	B-	2.7
67-69	C+	2.3
73-66	C	2.0
60-62	C-	1.7
57-59	D+	1.3
53-56	D	1.0
50-52	D-	0.7
0-49	F	0.0

In a few cases the CR/NCR (Credit/No Credit ) grade scale is used, e.g. to report results for academic requirements such as practical experience, English proficiency, or field camps. The grades CR and NCR have no numerical equivalence and are not included in the calculation of Session Averages. 

6. Non-Grade Symbols
The following non-grade symbols may appear on grade reports and transcripts instead of course marks and /or equivalent letter grades: 
AEG Aegrotat standing granted on the basis of session work and medical or similar evidence. 
DNW Did not write/did not attend/did little work (when used as final course result, DNW has a percentage mark value of 0). 
GWR Grade withheld pending Review under the code of Behaviour on Academic Matters 
INC Incomplete, earned grade shown (see Regulation I-7). 
IPR In Progress 
NGA No grade available ( in the extraordinary case that a regular mark is not available). 
SDF Standing deferred on the basis of incomplete course work because of medical or similar reasons (to be replaced by a regular mark before the expiry of a specific extension period). 
WDR Granted privilege of late withdrawal from a course without academic penalty. 
XMP Exemption granted on the basis for credit for work done elsewhere 

The following non-grade symbols may appear on grade reports and transcript in conjunction with the course mark and letter grade: 
* Assessed mark granted on the basis of session work and medical or similar evidence. 

X Extra course (See Regulation IV-10). 
 

7. Incomplete Courses
Notwithstanding the mark obtained by a student in a course, the instructor may report the designation ‘Incomplete’ in addition to the student’s final course mark, if: 
(a) the student has not made a reasonable attempt to complete major session assignments, projects laboratories, tutorials or the thesis and 
(b) the instructor has made a reasonable effort to inform the student as early as possible in the session that an important part of the session work is incomplete. 

If the instructor’s report is confirmed by the Committee on Examinations, the student will be required to clear the incomplete status to receive credit for the course, although the original course mark will not be altered. 

An incomplete status may be cleared by obtaining an evaluation of 50% or greater on the required course work, which must be completed within a time period specific by the professor but not later than the end of the next corresponding session. A student who does not clear an incomplete course designation in the manner prescribed above will not receive credit for the course, and the result will be treated as an F grade, i.e. Regulation IV-9 pertaining to the repeating or replacing of courses with F grades will apply. 
 

8. Honours Standing
a) (i) In sessions 2F, 2W, 3F, 3W and 4F Honours standing in the work of session is granted to students carrying a full academic load (2.50 units per session), if the session is not being repeated and if the weighted Session Average is 80% or greater. 
(ii) In session 4W, Honours standing in the work of the session is granted to students carrying an academic load of at least 2.00 units, if the session is not being repeated and if the weighted Session Average is 80% or greater.

b) to obtain Honours graduate standing a student must obtain Honours standing in the work of a session for four of the sessions 2F, 2W, 3F, 3W, 4F, 4W. In addition, during the session 4W a student must carry an academic load of at least 2.00 units and have a combined 4F and 4W weighted Session Average of 80% or greater.

9. Reproduction of Final Examination Papers
A student may obtain a photocopy of any final examination paper written under the jurisdiction of the Council of the Faculty of Applied Science and Engineering by submitting a written request to the Faculty Registrar within the period ending March 15 or November 15 (whichever comes first), following the session in which the course was taken. A fee of $13 for each examination paper to be reproduced must accompany the request. 

10. Re-Checking of Marks
Within the period ending March 15 or November 15 (whichever comes first), following the session in which the course was taken, a student may have the final mark in any course listed in the Faculty calendar re-checked by writing to the Faculty Registrar and enclosing a fee of $13 for each course to be re-checked. 

The instructor will review the student’s examination paper (if a final examination was held in the course) to ensure that all questions were properly marked in accordance with the marking procedure used for the entire class, that the addition of marks was correct, that the session marks were correctly compiled, and that the clerical operations involved in the computation and reporting of the final mark were correct. Mark adjustments based upon lenient reconsideration of the students work will not be made and if an adjustment is required it may be positive or negative. 
If the instructor finds an error that results in any change in the student’s final mark, the fee for re checking the mark will be refunded. 
 

11. Lateness
Due dates, manner of submission and consequences for failure to comply shall be specified and announced for all work to be submitted by students for credit in a course. All session work must be submitted no later than the last day of lectures in the session, as published in this calendar. 
 

II. Faculty Final Examinations
Final examinations are held at the end of the Fall and Winter term sessions. Students who make personal commitments during the examination period do so at their own risk. No special consideration will be given and no special arrangements made in the event of conflicts. Information regarding dates and times of examinations will not be given by telephone. 

Rules for the conduct of examinations

1. Timetable and Seating Lists
The timetable of examinations and a list showing the rooms in which the candidates in each course have been assigned to write will be posted in prominent locations prior to the examinations.

2. Aids Permissible and Not Permissible
(a) A candidate will be permitted to bring to the examination and use only pen and pencil, drafting instruments, and if permitted, electronic calculators. All equipment brought to the examination must be placed on the candidate’s desk and kept in view during the examination. 

With the exceptions noted under b), c) and d) below, a candidate must not bring to the examination desk any books, notes in any form, loose paper, calculator cases, instrument cases, or other containers. 

Permissible calculators must be non-printing, non-communicating, silent and self-powered. The type of calculator permitted will be one of the following, as specified by the professor at the commencement of the course and on the final examination paper. 

1. All programmable and non-programmable electronic calculators and pocket computers. 
2. All non-programmable electronic calculators. 
3. Calculators from a list of approved calculators as issued by the Faculty Registrar. 
4. No electronic or mechanical computing devices will be permitted. 

1. The dictionary shall be submitted by the student for inspection by the presiding examiner. 
2. The dictionary must not contain any material other than that which was originally printed in it. 
3. The dictionary must be bilingual, i.e. contain the English equivalents of foreign words and vice versa, but no other material. 

(b) For those examinations marked C in the timetable, a single aid-sheet may be prepared and taken by the candidate to the examination for his or her personal use only. This aid-sheet must be a hand-written or typed original on the standard form (no reduced photo-copying) which will be provided by each examiner using the type C examination. Students must print and sign their names in the places provided. Both sides of the sheet may be used. 
(c) For those examinations marked D in the timetable, a candidate may bring to the examination and use such books, notes, or other printed or written material as may be specified by the examiner. 
(d) For those examinations marked X in the timetable, a candidate may bring to the examination and use any books, notes, or other printed or written material. 
 

3. Beginning the Examination
(a) Only those candidates who are there to undergo the examination will be allowed in the room during the examination. 
(b) Candidates will be admitted to the examination room two minutes before the hour appointed for the examination. They shall proceed quietly to their desks, where they will find all necessary material for the examination, except authorized aids which may be brought into the room. (See 2 above.) 

If the examiner considers it necessary, candidates may find on their desks with the examination paper special data such as log books, tabular data, curves or plans. Such special data are not to be written upon or marked in any way, and are to be returned with the answer books. 

(c) At the beginning of the examination period, answer books must be endorsed as follows: name and student number of the candidate, Faculty, course, instructor, date and room number. If more than one answer book is required, each must be endorsed when received and the books marked, “Book 1”, “Book 2”, and so on. The extra books are to be placed inside Book 1 when the candidate is through writing. 
(d) A candidate will not be permitted to leave the room during the first thirty minutes, nor to enter the room after that period. A candidate who arrives more than thirty minutes late must report directly to the Registrar of the Faculty for consideration. 
 

4. Ending the Examination
(a) At ten minutes and five minutes before closing time the presiding examiner will announce the number of minutes remaining for writing. 

(b) Candidates who have finished writing and wish to leave the examination room before the five minute announcement must first personally hand in all their answer books, whether used or not, at the presiding examiner’s desk, together with special data if provided. 

(c) After the five minute announcement all candidates still in their seats must remain quietly seated, even if finished writing, until all the answer books and special data have been collected, and the presiding examiner announces that they may leave the room. 

(d) When closing time is announced, all candidates are to stop writing immediately, assemble their answer books, whether used or not, and special data which may have been provided, and hand them to the Assistants who will collect all materials from the seated candidates. 

(e) The examination paper belongs to the candidate unless otherwise stated. 

(f) When all materials have been collected, the presiding examiner will announce that candidates may leave the room. All rules for the conduct of candidates during examinations remain in full force until this announcement is made. 
 

5. Conduct during the examination
(a) A candidate giving assistance to or receiving assistance from, or communicating in any manner with any person other than the examiner, the presiding examiner or assistants, or copying, or having at the examination unauthorized aids of any kind, is liable to cancellation of all examinations and expulsion from the University. 
(b) Eating, drinking and smoking are not permitted in examination rooms. 
(c) If it is necessary for a candidate to leave the room he or she may do so and return if accompanied by the presiding examiner or an assistant. 
(d) A candidate must not write on any paper, other than that in the answer book, and must keep all papers on the desk. 
 

III. Grading Policies
1. The instructor in each course shall announce, at a regularly scheduled class meeting held as early as possible in the session but before the final date to add or substitute courses, the details of the composition of the final mark which applies to the course, the exam type, the timing of each major session evaluation and the type of electronic calculators which will be permitted on session tests and final examinations. This information shall also be submitted to the Committee on Examinations via the Registrar of the Faculty, specifying the weighting of each component of the final course mark. 

2. After the final date to add or substitute courses, the composition of the final mark in a course cannot be changed except by approval of the Committee on Examinations on the instructor’s petition for such change. The petition should explain the reasons for requesting the change and must attest to the prior approval of the instructor and at least two-thirds of the students enrolled in the course. 

3. Instructors shall submit course results as percentages. 

4. (a) All written session work must normally be returned to students after evaluation with what the instructor considers to be appropriate commentary. At least one piece of session work which is part of the evaluation of a student’s performance, whether lab report, assignment, essay, etc., shall be returned to the student prior to the last day for withdrawal from the course without academic penalty. 
(b) After evaluating and returning items of session work, the instructor of the teaching assistant(s) shall be available as appropriate to meet with each student who wishes to discuss the work and/or the commentary offered. 
(c) Final examination papers are not returned to students. The instructor shall deliver the marked examination papers to the Office of the Registrar for storage. The papers will be stored until March 15 or November 15 (whichever comes first) following the session in which the course was offered, after which they will be destroyed. 

5. The following rules and guidelines apply to the evaluation of student performance in all courses offered within the Faculty. Where appropriate, however, an instructor may apply to the Committee on Examinations for permission to deviate from the rules.

(A) THE COMPOSITION OF FINAL MARKS MAY BE BASED UPON 
(i) a final examination 
(ii) closely supervised session work, i.e. session tests or any other work which, in the judgement of the instructor, is a reliable measure of the performance of the student evaluated, and 
(iii) session work not closely supervised 
(b) The dates of session tests should be announced in advance. Unannounced session tests, if used, should not count for more than a minor fraction of the total mark for closely supervised session work, and the value of this fraction should be specified early in the session when the details of the composition of the final course mark are announced in class. 
(c) A final examination, conducted under the jurisdiction of the Faculty Council and counting for at least 35% of the final mark shall be held in each lecture course. 
(d) A component of the final course marks must be derived from session work, and the final examination must not count for all of the final mark, unless the Committee on Examinations approves other arrangements on an annual basis. 
(e) The portion of marks for lecture courses which is derived from not closely supervised work shall not exceed a total of 25% of the final mark in a course unless the Committee on Examinations approves other arrangements. Work included in this category shall normally be accompanied by a sign-off statement attesting to the fact that the work being submitted either by an individual student or a group of students is their own work. The proportion of marks which can be derived without a sign-off statement, where students are free and encouraged to work together, is to be limited to 5% of the final course mark.
(f) Each instructor must specify on session test and final examination papers the type of calculator permitted. 

Permissible calculators must be non-printing, non-communicating, silent and self-powered. The type of calculator permitted will be one of the following. 
1) All programmable and non-programmable electronic calculators and pocket computers. 
2) All non-programmable electronic calculators. 
3) Calculators from a list of approved calculators as issued by the Faculty Registrar. 
4) No electronic or mechanical computing devices will be permitted. 

(g) The only aids which a candidate may bring to the final examination and use, other than those which may be provided by the examiner or specified on the examination paper, are pen and pencil, a bilingual dictionary dictionary (for students having difficulty with the English language) if presented to the presiding examiner for inspection and approval prior to each examination at which its use is proposed, and drafting instruments without their carrying cases.

(h) The following five types of final examination papers are approved for use in examinations conducted under Council’s jurisdiction. The relative value of each part of the examination must be indicated on all final examination papers. Further, unless otherwise specified, the only aids permitted are those outlined in Regulations III-5 (d) and (e). 
Type A Papers for which no data are permitted other than the information printed on the examination paper. 
Type B Papers for which separate special aids or data, as specified at the top of the examination paper, are provided by the examiner for distribution to the candidates by the Registrar of the Faculty. 
Type C Papers for which the candidate may prepare, bring to the examination and use, a single aid sheet, such aid sheet being on a standard form supplied to the examiner by the Registrar of the Faculty. Students may enter on both sides of the aid sheet any information they desire, without restriction, except that nothing may be affixed or appended to it. 
Type D Papers for which the candidate may bring to the examination and use such aids (in the form of printed or written material) as the examiner may specify. The nature of the permitted aids must be clearly specified at the top of the examination paper, and must be announced to the class by the examiner in advance of the examination. 
Type X Papers for which the candidate may bring to the examination and use, any books, notes or other printed or written material, without restriction. 
(i) Any variation from the normal Faculty examination procedures (e.g. take-home examinations, pre-distribution of examination questions, zero-weight, low-weight, or no examinations in lecture courses, oral examinations, confidential examinations, multiple examinations in multi-section courses, examinations which are not of the standard 2.50-hour duration) requires on an annual basis the prior approval of the Committee on Examinations. Requests for approval of special examination arrangements should be made as early as possible in the session, and announcement to the class may not be made until the approval of the Committee on Examinations is obtained. 
(j) Normally multiple-choice questions are not used in final examinations conducted in the Faculty. In any event the Committee on Examinations must give its prior approval if the value of multiple choice questions exceed 25% of the total marks for any examination. 
(k) Group Evaluation 
(i) In situations where students performance is evaluated by a student peer group, the results of such evaluation shall not constitute more than 25% of the final course mark. 
(ii) In courses in which group work or group assignments are performed, The proportion student’s final mark derived from undiscriminated evaluation of such group work or submission shall not exceed 25%, unless the Committee on Examinations has granted approval for a higher weighting of the undiscriminated group component. When such approval has been granted it shall remain in force so long as there is no change in the circumstances on which the original application was based or until the instructor requests approval for the arrangements. 
(l) Under no circumstances will students be permitted to evaluate their work for credit in a course. 

6. All final examinations are to be graded by the instructor unless written prior permission is obtained from the Committee on Examinations. Instructors are expected to exercise their best judgement in assessing answers to examination questions and in determining final course marks. Any assessment of the performance of students is not to be based on any system of quotas or predetermined arbitrary limits. 

7. (a) Instructors shall submit their final course marks to the Committee on Examinations via the Registrar of the Faculty in conformity with a prescribed deadline. 
(b) The Chair of each department or division of the Faculty may elect to appoint a departmental marks review committee, to review results in courses offered by the department. If such a marks review procedure is carried out, instructors, after having submitting their marks to the Registrar of the Faculty, shall also report their results to the departmental committee. The departmental marks review committees are not authorized to make recommendations directly to instructors but may make recommendations to the Faculty’s Committee on Examinations. 
(c) A student’s final course mark is confidential and unofficial until approved by the Committee on Examinations. Results shall be released to students only when official and only then by the Office of the Registrar as directed by Council. The full text of the University’s Grading Practices Policy is available from the Faculty Registrar. 
 
 
 

IV. Promotion Regulations

1. The following promotion Regulations shall apply to all students who are enrolled in the Faculty.

2. Tabular Form
The Promotion Regulations are shown in tabular form in Regulation V and in matrix form in Regulation VI.

3. Degree Requirements
To qualify for a degree, a student must complete a full undergraduate program, as shown in the Faculty calendar in no more than nine calendar year from the time of their initial enrollment in the Faculty.

A full undergraduate program consists of eight Fall and Winter sessions taken in order. To gain credit for a session a student must
(a) satisfy the academic regulations to proceed to the succeeding term as described herein, and
(b) not be subsequently required to repeat the term for which credit is to be gained, and
(c) achieve a course grade of 50% or better in every course taken as part of the academic load in a term (see Regulation IV-9), and
(d) not have the designation of "standing deferred" or "incomplete" outstanding for any course in the term (see Regulations I-6 and I-7).

4. Final Session

To be eligible to graduate, students must attain a weighted Session Average mark of 60% or greater in their final session, and not have accumulated between September 1990 and September 1997 more than two marks in the 40-49% range without having cleared such marks, and not have accumulated after September 1997 any marks of less than 50% without having cleared such marks (refer to Regulation IV-9). Students who do not achieve a weighted Session Average of 60%, but have attained a weighted Session Average that allows them to proceed to the next session on probation, must repeat the final session (refer to Regulation IV-4[d]), and achieve a weighted Session Average of 60% or greater to graduate (refer to Regulation IV-5).

5. Academic Program Load and Session Credit
(a) The normal full academic load is 2.50* credits per session. Students in second or higher years may, in exceptional cases, increase their academic load to a maximum of 3.00** credits. Students taking a full year course will not be allowed to drop this course in the winter session if a recalculation of their fall load shows this load to be less than 2.50 credits. 
(b) With the exception noted in paragraph 4(a) above, students can only reduce their academic load below 2.50 credits with the approval of their departmental or divisional chair. Students who complete a session with an academic load of less than 2.50 credits without the permission of the departmental chair shall repeat the session immediately. 
(c) A student may receive credit for a Summer Session course or a course taken during the Professional Experience Year Program, so long as their mark in the course is greater than 50%, and their Session average is greater than 60%. This only applies to courses that are not being repeated.
(d) In a repeated session, no credit is retained for courses previously taken in which a mark of less than 70% was achieved. Courses in which a mark of 70% or greater has been achieved need not be repeated. Students who are repeating a session may choose elective courses different from those they chose on the previous attempt. 
**3.00 units = old system’s 72 weight units
(e) A student who is required to repeat a term will not be permitted to enrol in the term as a part-time student. 
 

6. Repetition
(a) Students are not permitted to repeat the same session more than once. Thus, any student who would otherwise be required to repeat a session more than once is given the status "Failed - will not be considered for re-admission".
(b) In permitting students to proceed to the next session, it is assumed by the Faculty that they have both the ability and necessary background to obtain a weighted Session Average of at least 60%. At the same time the Faculty will consider petitions from students to be allowed to voluntarily repeat one or more session. Students may not improve their promotional standing by voluntarily repeating a session, i.e., the promotional standing of these students will not be improved by the results of the voluntarily repeated session if their weighted Session Average for the session is 60% or greater. However, the promotional standing will be determined by the regulations outlined in Regulation V if the weighted Session Average is less than 60%. A student who is required to repeat a term will not be permitted to enrol in the term as a part-time student.

7. Re-Enrolment after Withdrawal
Students who have withdrawn from the Faculty must apply by March 1st, 2000 for the Fall Session and October 1, 2000 for the Winter Session for a decision on their eligibility to re-enrol. Please contact the Engineering Undergraduate Admissions Office for application information and eligibilty. In some cases Re-enrolment is not automatic. First year students making such applications should consult the First Year Counsellor. 

8. Mid-Course Withdrawal
Students who have failed and have been required to withdraw must discontinue their studies as soon as they are notified of this requirement. This applies whether or not the student is enrolled in courses that continue in the following session. In all cases where a continuing course is dropped, the student will not receive credit for any work already done in the course. Students who are required to withdraw after a Fall Session must complete a withdrawal form at the Registrar’s Office to receive a refund for the Winter Session. Students who are required to withdraw after a Winter Session need not complete a withdrawal form. 

9. Admission on Probation
New students may, in certain circumstances, be admitted on probation; such students will be subject to the Promotion Regulations that apply to students proceeding on probation (Regulations V). Students will not be admitted on probation to any session of the Engineering Science program. 

10. Credit for Courses
(a) A student whose mark is less than 50% in any course taken after September 1997 as part of the academic load in a session will not be given credit for the course. If credit is not obtained for a course, the students must register for and repeat the course at the first opportunity. If a mark of 50% or greater is obtained in the repeated course, credit will be given for the course. With the approval of the responsible department or division a student in exceptional circumstances, may be permitted to register for and repeat the final examination in the course at the first opportunity. If a mark of 50% or greater is obtained in the repeated examination, credit will be given for the course. With the approval of the responsible department or division a course may be substituted with one of comparable level when such is next available. If a mark of 50% or greater is obtained in the substituting course, credit will be given for the course. 
(b) If credit is not obtained for the original course on the second attempt, be it through repeating or substituting of a course, or through repeating of the final examination, the student will be permitted one additional opportunity to clear the requirement. In such case, the student must register for and repeat the course or a substituting course at the first opportunity. If credit is not obtained for the original course or for the substituting course on the third attempt, the student will be given the status ‘Failed – will not be considered for re-admission’. 
(c) In the event that the requirement to repeat or substitute a course causes timetable conflicts that cannot be sanctioned by the department or division, study of higher level conflict courses must be deferred. 
(d) Credit may be retained for up to two courses taken between September 1990 and September 1997 with marks in the 40-49% range. If during that period three or more courses in the 40-49% range were accumulated, the Faculty promotion rules that were in place at the time these courses were taken shall apply. 
(e) Promotion rules shall apply in the usual manner to students who are repeating or substituting courses or repeating examinations. Grades for repeated or substituted courses or repeated examinations shall be included in the weighted Session Average.
 

11. Extra Courses
With the approval of their department or divisional chair, students may elect to take an extra course designated with the function code EXT. These courses cannot be used for degree credit and their marks are shown on transcripts but not included in the calculation of Sessional Averages. To be eligible to take an extra course a student must carry a full-time academic load and the total load including the extra courses cannot exceed 3.0 credits.

The deadline for changing any credit course to an extra course is the same as that for dropping a course. The deadline for changing an extra course to a credit course is that for adding courses.

12. English Proficiency Requirement
The Faculty expects that each student will show an ability to write English coherently and correctly in all written work submitted for evaluation. Consequently, the faculty reserves the right to ask new students to write the post-admission English Proficiency Test at the beginning of their first year of studies. 

Students who satisfy the English proficiency requirement either prior to admission or by passing the English Proficiency Test will receive a grade of Credit (CR); students who fail to do so will be required to take one or more appropriate English courses, possibly including remedial non-credit courses for which a fee may be charged. Credit for the English proficiency requirement will be given once the assigned courses have been passed with a grade of D- or greater. In cases where the course is also being taken as a humanities/social science elective, credit for the latter will only be given if credit is also being given for the English proficiency requirement. 

Students will normally be required to satisfy the English proficiency requirement in their first year of studies in the Faculty. Students who have not satisfied the English Proficiency requirement will not be permitted to register in session 3F. 
 
 

V. Promotion Regulations (tabular form)

There are two important parameters to the Promotion Regulations: the student's previous record and the weighted Session Average (SA) achieved by the student in the current session. The regulations are presented in six sections, according to the student's previous record.

The first session (Fall Session) commences September and ends in December. The second session (Winter Session) begins in January and ends in April.

1. First-Year Students Enrolling with a Clear Record

ENGINEERING PROGRAMS
SESSION 1F

60% <= SA
Passed.
Proceed to next term with a clear record.

55% <= SA < 60%
Placed on probation
Options:
(a) Proceed to next session on probation if all marks in technical courses are 50% or greater. 
(b) Enrol in the T-program on probation by repeating all courses with marks less than 50% and may elect to repeat other technical courses with marks between 50% and 59%. Up to three courses can be repeated. 
(c) Withdraw from the Faculty with the right to return to a subsequent Session 1F on probation.
 

45% <= SA < 55%
Placed on probation
Options:
(a) Enrol in the T-program on probation by repeating all technical courses with marks less than 60%. If all four technical courses have marks less than 60%, the three with the lowest grades will be repeated. 
(b) Withdraw from the Faculty with the right to return to a subsequent Session 1F on probation. 
 

SA < 45%
Failed
May re-apply for re-admission. Re-admission, if granted, will be on repeat probation.

ENGINEERING SCIENCE PROGRAM
SESSION 1F

60% <= SA
Passed. Proceed to next session with a clear record.

55% <= SA < 60%
Passed. Transfer to a program with space.
Proceed to next session with a clear record in a program with space.

45% <= SA < 55%
Placed on probation. Transfer to a program with space.
Options:
(a) Enrol in the T-program on first probation by repeating all technical courses with marks less than 60%. If all four technical courses have marks less than 60%, the three with the lowest marks will be repeated.
(b) Withdraw from the Faculty with the right to return to a subsequent Session 1F on probation in a program with space. Not eligible to reapply to the Engineering science program.

SA < 45%
Failed.
May re-apply for admission; Re-admission, if granted, will be on repeat probation. Not eligible to re-apply to the Engineering Science program.

Session 1W

65% <= SA
Passed.
Proced to next term with a clear record.

60% <= SA < 65%
Passed.
Proceed to next term with a clear record in any other program.

55% <= SA < 60%
Passed.
Proceed to next session with a clear record in any program with space.

50% <= SA < 55%
Placed on probation.
Proceed to next session on probation in any program with space.

SA < 50%
Placed on repeat probation.
Repeat session immediately when next offered on repeat probation in a program with space.
 

2. Students with a Clear Record
These regulations apply to all students with a clear record, other than those in Session 1F of an Engineering program, and in First Year of the Engineering Science program. 

60% <= SA
Passed.
Proceed to next session with a clear record.

55% <= SA < 60%
Placed on probation.
Proceed to next session on probation.

SA < 55%
Placed on repeat probation.
Repeat session immediately when next offered.

3. Students Proceeding on Probation

60% <= SA
Passed.
Proceed to next session with a cleared probation.

SA < 60%
Placed on repeat probation.
Repeat session immediatelywhen next offered.

In T-Program-Session 1W
For repeated courses:

60% <= SA and at least 50% in each course
Passed.
Proceed to Summer session on probation.

SA < 60% or a mark below 50%.
Failed.
May re-apply for admission.
Re-admission, if granted, will be on repeat probation.

4. Students proceeding on repeat probation

60% <= SA
Passed.
Proceed to next session on repeat probation.

SA < 60%
Failed.
Will not be reconsidered for re-admission.
 

VI. Promotion Regulations (matrix form)

The following matrices summarize the promotion regulation of section V. In the event of conflict between the tabular form and the matrix form, the tabular form shall govern.
 
 

FIRST YEAR REGULAR FALL SESSION AND FIRST YEAR ENGINEERING SCIENCE STUDENTS Regular 1F Sessional Average

-	0%	45%	55%	60%
Previous Status	FAILED-MAY REAPPLY FOR ADMISSION	T-PROGRAM OR REPEAT IMMEDIATELY	PROCEED ON PROBATION OR T-PROGRAM OR REPEAT IMMEDIATELY	PASS OR HONOURS
CR	FR	PP	PP	CR

ENGINEERING SCIENCE 1F
Sessional Average
 

-	0%	45%	55%	60%
CR	FAILED - MAY REAPPLY FOR ADMISSION IN A PROGRAM WITH SPACE FR	T-PROGRAM OR REPEAT IMMEDIATELY (RP) PP	TRANSFER TO PROGRAM WITH SPACE CR	PASS OR HONOURS MAY TRANSFER TO ANY PROGRAM CR

T-PROGRAM 1W
Sessional Average on Repeated Courses
 

-	0%	60%
PP	FAILED - MAY REAPPLY FOR ADMISSION FR	PASS - MAY PROCEED TO SUMMER SESSION PP

Condition: Students must obtain a weighted average of at least 60% in their repeated courses and no repeated course may be below 50%.

ENGINEERING SCIENCE 1W
Sessional Average
 

-	0%	50%	55%	60%	65%
CR	REPEAT IMMEDIATELY IN A PROGRAM WITH SPACE RP	TRANSFER TO PROGRAM WITH SPACE PP	TRANSFER TO PROGRAM WITH SPACE CR	TRANSFER TO ANY PROGRAM CR	PASS OR HONOURS MAY TRANSFER TO ANY PROGRAM CR

FIRST YEAR REGULAR WINTER SESSION AND SECOND, THIRD AND FOURTH YEARS:
Sessional Average
 

-	0%	55%	60%
PREVIOUS STATUS CR	REPEAT - IMMEDIATELY WHEN NEXT OFFERED RP	PROCEED - ON PROBATION PP	PASS OR HONOURS CR

PP	REPEAT - IMMEDIATELY WHEN NEXT OFFERED RP	PASS OR HONOURS PP
RP	FAILED - WILL NOT BE CONSIDERED FOR READMISSION FL	PASS OR HONOURS RP

CODES
CR = Clear
PP = Proceeding on probation
RP = Repeat probation
FL = Falied, will not be considered for readmission
FR = Failed, may reapply for admission - Engineering
         Failed, may reapply for admission in a program with space - Engineering Science

VII. Equivalencies

For students who have obtained a probationary status under Faculty regulations that were in place before September 1998, the following equivalencies shall apply:
 

FACULTY REGULATIONS BEFORE SEPTEMBER, 1998

FACULTY REGULATIONS AFTER SEPTEMBER, 1998

VII. Transfer of Program

1. Transfer within the Faculty
A student may apply to transfer from one program to another within the Faculty of Applied Science and Engineering. Such applications should be made on a Request to Transfer form available at the Registrar’s Office. Transfers approved at the level of session 2F entrance or below will not normally involve any additional courses to remedy deficiencies. However, students transferring from the Engineering Science program after completion of 1F or 1W will be required to make up one First Year fall session humanities and social science elective. 
(a) Transfers between regular Engineering programs 
Applications for transfer between Engineering programs may be submitted at any time during the winter session of First Year but not later than May 23. All such applications are considered together on their merits after that date. 

The approval of transfers is subject to the availability of places reserved for internal transfers. For the past few years, two or three programs each year have been unable to accept all students seeking transfer. Students who have submitted a Request to Transfer From before May 23 and who have completed First Year with a clear record and with a weighted winter Session Average 65% or greater will receive preference for these internal places. Students who obtain Honours in both sessions of First Year will be allowed to transfer to the Second Year Engineering program of their choice. 
(b) Transfers from the Engineering Science Program 
 (i) First Year Engineering Science students will be accepted for transfer to any Engineering program on or before the last day to add or substitute Fall Session courses. 
 (ii) First Year Engineering Science students who obtain a Fall Session Average of 60% or greater will be accepted for transfer to any Engineering program on or before the last day to add or substitute Winter Session courses. Students with Fall Sessional Averages between 50% and 60% will be accepted for transfer to any program in which space is available. Such a transfer will not prejudice a transfer application filed prior to May 23 to take effect at the beginning of the Fall session, Second Year. 
 (iii) First Year Engineering Science students who obtain winter Sessional Averages of 60% or greater will be accepted for transfer to any Engineering program provided their request to Transfer forms are submitted prior to May 23. Students who obtain Winter Sessional Average between 50% and 60% must have submitted an application for transfer not later than May 23 and these applications will be considered on their merits along with the applications for transfer from students in Engineering programs. 
(c) Transfer to the Engineering Science program 
Transfers from Engineering programs to Engineering Science are permitted after First Year sessions 1F and/or 1W only in cases where the student has a superior academic record. 
(d) Transfers between Electrical and Computer Engineering Programs 
Applications for transfer between the Electrical and Computer engineering programs may be submitted during the winter session but not later than May 23. Transfers will be permitted after first and second year. 
(e) Transfers between Mechanical and Industrial Engineering Programs 
 (i) Students who wish to transfer between the Mechanical and Industrial Engineering programs will be allowed to do so if admitted directly to first year Fall Session of the Mechanical or Industrial Engineering program. 
 (ii) Students not in category (i) above will be allowed to transfer if places are available. 

Students who wish to transfer between the two programs must apply no later than the January deadline for the Add/Substitute courses in the Winter Session of second year.
 

2. Transfers to Other Faculties:
A student interested in transferring to another Faculty in the University of Toronto should consult with the Registrar or Admissions Officer of the Faculty concerned about the feasibility of transferring. Information can also be obtained from the Registrar's Office.

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GENERAL FACULTY REGULATIONS

I. Petitions

1. Petition forms can be obtained from the Registrar's Office, Room 157, Galbraith Building.
2. A student who is unavoidably absent at any time during the session, and consequently misses any graded work, should discuss the matter with the appropriate instructor and, if necessary, submit a Petition for Consideration in Course Work. Such a petition must be accompanied by appropriate documentation (e.g. medical certificate) and must be submitted to the Instructor within one week of the student's return to classes.
3. A student who believes that academic performance has been adversely affected by illness, mishap or other circumstance during the session or the examination period should submit a Petition for Consideration in Final Examinations. Such petitions must be submitted to the Registrar's Office within one week of the date of the student's last examination.
4. Students may petition with respect to the applicability to them of any academic regulation of the Faculty. These petitions must show the grounds on which they believe that the regulation should be waived or altered. Students should consult departmental counsellors before submitting such petitions to the Registrar's Office.
5. Students who have registered with Special Services to Persons with a Disability may petition for special accommodation. Such petitions must be submitted during the first two weeks of session. Students who wish to renew a request for special consideration should file a petition by the last day of classes of the previous session for the upcoming session.

II. Appeals

1. A student wishing to appeal against a decision with respect to any petition should submit an appeal in written form to the Faculty Ombuds Committee via the Registrar's Office. The Committee, which is composed of two members of the teaching staff and two students, with the Speaker of Faculty Council as chair, will consider the appeal, and, on request, will hear the student in person. Should the Committee so decide, it will undertake to intercede with the appropriate authority on behalf of the student. The Committee does not have authority to alter any decision itself, but uses informal means to seek to have a decision altered. Should the Ombuds Committee be dissatisfied with the result of an informal approach, it may take the matter to the Faculty Council for final decision. A decision by the Ombuds Committee not to intercede further, or a decision by Faculty Council on an appeal brought to it by the Ombuds Committee, is the final decision of the Faculty.
2. A student wishing to appeal against a final decision of the Faculty may appeal to the Governing Council of the University. In that event, the student should consult the Secretary, Academic Appeals Board, Office of the Governing Council, about the preparation and submission of the appeal. Appeals to the Governing Council must be made within ninety days of the date of notification of the final decision of the Faculty.

III. Office of the University Ombudsperson
The University Ombudsperson investigates grievances or complaints against the University, or anyone in the University exercising authority, from any member of the University-student, faculty or administrative staff. That office assists in any way it can in resolving grievances or complaints, and can recommend changes in academic or administrative decisions where this seems justified. In handling a grievance or complaint, the University Ombudsperson has access to all relevant files and information, and to all appropriate University officials.

The Ombudsperson also provides information to members of the University about their rights and responsibilities, and the procedures to follow to pursue whatever business or complaint they may have. All matters dealt with by the Ombudsperson are handled in a strictly confidential manner unless the individual involved approves otherwise. The Ombudsperson is independent of all administrative structures of the University, and is accountable only to the Governing Council. For information, advice or assistance, contact:

Office of the University Ombudsperson
University of Toronto
16 Hart House Circle
Toronto, Ontario
M5S 1A1
(416) 978-4874

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UNIVERSITY OF TORONTO POLICIES

Access to student records
1. Definition of the official student academic records 
The official student academic record refers to information relating to a student’s admission to and academic performance at this University. 

The “official student academic record” shall contain: 
(a) (i) Personal information which is required in the administration of official student academic records such as name, student number, citizenship, social insurance number. 
(ii) Registration and enrolment information. 
(iii) Results for each course and academic period. 
(b) (i) Narrative evaluations of a student’s academic performance subsequent to his or her admission, used to judge his or her progress through an academic program. 
(ii) Basis for a student’s admission such as the application for admission and supporting documents. 
(iii) Results of petitions and appeals filed by a student. 
(iv) Medical information relevant to a student’s academic performance which has been furnished at the request or with the consent of the student concerned. 
(v) Letters of reference which may or may not have been provided on the understanding that they shall be maintained in confidence. 
(vi) Personal and biographical information such as address and telephone number. 

The “official student academic record” shall be maintained by the University. For each type of information, academic divisions shall designate which document, form or medium contains the official version and how official copies of such information will be identified.

2. Access to Official Student aCADEMIC rECORDS
(a)Access by student
(i) A student may examine and have copies made of his or her official student academic record defined in Section 3 above, eith the exception of those portions of the record which comprise letters of reference (Section 3(b)(v)) which have been provided or obtained on the expressed or implied understanding that they shall be maintained in confidence. A student may, however, be advised of the authors of any confidential letters contained in his or her official academic record.
(ii) A student's request to examine a part of his or her official student academic record shall be made in writing to the Faculty Registrar and shall be complied with by the responsible authorities within a division. Such compliance shall occur within 30 days of receipt of the request, or within such lesser period as a division may determine.
(iii) A student has the right to challenge the accuracy of his or her official student academic record with the exception of the material specifically excluded in Section 4(a)(i) and to have his or her official student academic record supplemented with comments so long as the sources of such comments are identified and the official student academic record remains securely within the custody of the academic division. Reference to such comments does not appear on reports such as transcripts or statements of results.
(iv) It is assumed that all documents relating to petitions and appeals (Section 3(b)(iii)) and not provided on the understanding that they shall be maintained in confidence will be retained within a division, and when needed by a student, will be made freely available. In addition, The Statutory Powers Procedure Act, 1971 of Ontario requires that where the good character, propriety of conduct or competence of a party is in issue in any proceedings in a tribunal to which the Act applied (such as the Academic Appeals Board of the Governing Council), the party is entitled to be furnished prior to the hearing with "reasonable information" of any allegations with respect thereto.

(b) Access by alumni and former students
(i) An alumnus or alumna or a former student may examine and have copies made of the portion of his or her official student academic record as defined in Section 3(a) above.
(ii) A request from an alumnus or alumna or a former student to examine the portion of the official student academic record as defined in Section 3(a) shall be made in writing and shall be complied with by the responsible authorities within a division. Such compliance shall occur within 30 days or receipt of the request, or within such lesser period as a division may determine.
(iii) An alumnus or alumna or a former student shall have the right to challenge the accuracy of his or her official student academic record only under such terms and conditions as the academic division may determine and publish in the divisional calendar.

(c) Access by University Staff and members of official University and divisional councils and standing committees.
Members of the teaching and administrative staff of the University and members of official University and divisional councils and committees shall have access to relevant portions of an official student academic record for purposes related to the performance of their duties. A staff member requesting information must have a legitimate need to have the requested information for the effective functioning of the position or office.

Access to medical information as defined in Section 3(b)(iv) shall be granted to members of the teaching and administrative staff only with the prior expressed or implied consent of the student and, if applicable, in the case of the medical assessment, the originator (physician, etc.) of such.

The Department of Alumni and Community Relations shall have access to appropriate personal information on students and alumni for the purpose of maintaining contact with alumni.

(d) Access by University campus organizations
Recognized campus organizations in the University of Toronto shall have access to the information referred to in Section 3(a)(ii) as well as to the sessional address and telephone number of students namd by that organization for the legitimate internal use of that organization. the Students' Administrative Council, Graduate Students' Union, association for Part-time Undergraduate Student, and The Newspaper shall be entitled to publish and distribute within the University community a University-wide directory of students (including undergraduate, graduate, full-time and part-time) giving the sessional address and telephone number of students as long as there is a realistic provision for students to decline to consent to the disclosure of the information.
Names and addresses of students will also be provided to recognized campus organizations for the purpose of distributing information when all of the following conditions are met:
-The name and address information is not released to a third party.
-The name and address information is not used for commercial purposes.
-The organizations proposes to distribute information which, in the opinion of the Assistant vice-President (Planning) and University Registrar, the University would be willing to distribute if reimbursed by the organization.
-The information to be distributed is intended to provide information about the University and is not primarily advertisements for non-University organizations.
-The campus organization agrees to use the name and address information only for the specific purpose for which it was provided.

(e) Access by others
(i) By the act of registration, a student gives implicit consent for a minimal amount of information to be made freely available to all enquirers:
-the academic division(s), degree program(s) and the session(s) in which a student is or has been registered.
-degree(s) received and date(s) of convocation.
(ii) Any other information contained in the official student academic record (including any comments generated under Section 4(a)(iii) but with the exception of the material specifically excluded in Section 4(a)(i), shall be released to other persons and agencies only with the student's prior expressed written consent, or on the presentation of a court order, or in accordance with the requirements of professional licensing or certification bodies, of the Ministry of Colleges and Universities for an annual enrolment audit, or otherwise under compulsion of law. Requests granted to any persons or agencies outside the University of Access to a student's academic record shall be kept on file within a division. The release of the information conceerning alumni and former students contained in the portions of the academic record as defined in Section 3(a)(i) shall also be governed by the above provisions.
(iii) General statistical material drawn from academic records not discloseing the identities of students, alumni and former students may be released for research and informational purposes authorized by the University by the academic division maintaining these records.
(iv) In the event that a student, alumnus or alumna or a former student is decreased , the executors of his or her estate shall have access to the official student academic record under the same terms as would the individual if ge or she were still living.

(f) Refusal of access
The University reserves the right to withhold access to the statements of results and transcripts of students, alumni and former students who have outstanding debts or obligations to the University in accordance with the Policy on Academic Sanctions for Students Who Have Outstanding University Obligations. The University may also choose not to release the official diploma to such persons nor to provide written or oral certifications of degree on their behalf.
 

Discipline

(A) Academic

Code of Behaviour on Academic Matters
The Governing Council of the University of Toronto has approved a Code of Behaviour on Academic Matters, which applies to students and members of the teaching staff of the University. The full text of the Code is available from the Office of the Registrar, however, excerpts are shown below for convenience.

Where ever in this Code an offence is describe as depending on "knowing", the offence shall likewise be deemed to have been committed if the person ought reasonably to have known.

Academic Offences
The University and its members have a responsibility to ensure that a climate that might encourage, or conditions that might enable cheating, misrepresentation or unfairness not be tolerated. To this end, all must acknowledge that seeking credit or other advantages by fraud or misrepresentation, or seeking to disadvantage others by disruptive behaviour is unacceptable, as is any dishonesty or unfairness in dealing with the work or record of a student.

It shall be an offence for a student knowingly:
(a) to forge or in any other way alter or falsify any document or evidence required for admission to the University, or to utter, circulate or make use of any such forged, altered or falsified document, whether the record be in print or electronic form;
(b) to use or possess an unauthorized aid or aids or obtain unauthorized assistance in any academic examination or term test or in connection with any other form of academic work;
(c) to personate another person, or to have another person personate, at any academic examination or term test or in connection with any other form of academic work;
(d) to represent as one's own any idea or expression of an idea or work of another in any academic examination or term test or in connection with any other form of academic work, i.e. to commit plagiarism;
(e) to submit, without the knowledge and approval of the instructor to whom it is submitted, any academic work for which credit has previously been obtained or is being sought in another course or program of study in the University or elsewhere;
(f) to submit any academic work containing a purported statement of fact or reference to a source which has been concocted.

It shall be an offence for a faculty member knowingly:
(a) to approve any of the previously described offences;
(b) to evaluate an application for admission or transfer to a course or program of study by reference to any criterion that is not academically justified.
(c) to evaluate academic work by a student by reference to any criterion that does not relate to its merit, to the time within which it is to be submitted or to the manner in which it is to be performed.

It shall be an offence for a faculty member and student alike knowingly:
(a) to forge or in any other way alter or falsify any academic record, or to utter, circulate or make use of any such forged, altered or falsified record, whether the record be in print or electronic form;
(b) to engage in any form of cheating, academic dishonesty or misconduct, fraud or misrepresentation not herein otherwise described, in order to obtain academic credit or other academic advantage of any kind.

A graduate of the University may be charged with any of the above offences committed knowingly while he or she was an active student, when, in the opinion of the Provost, the offence, if detected, would have resulted in a sanction sufficiently severe that the degree would not have been granted at the time that it was.

Parties to Offences
1. Every member is a party to an offence under this Code who knowingly:
(i) actually commits it;
(ii) does or omits to do anything for the purpose of aiding or assisting another member to commit the offence;
(iii) does or omits to do anything for the purpose of aiding or assisting any other person who, if that person were a member, would have committed the offence;
(iv) abets, counsels, procures or conspires with another member to commit or be a party to an offence; or
(v) abets, counsels, procures or conspires with any other person who, if that person were a member, would have committed or have been a party to the offence.

Every party to an offence under this Code is liable upon admission of the commission thereof, or upon conviction, as the case may be, to the sanctions applicable to that offence.

Every member who, having an intent to commit an offence under this Code, does or omits to do anything for the purpose of carrying out that intention (other than mere preparation to commit the offence) is guilty of an attempt to commit the offence and liable upon conviction to the same sanctions as if he or she had committed the offence.

When a group is found guilty of an offence under this Code, every officer, director or agent of the group, being a member of the University, who directed, authorized or participated in the commission of the offence is a party to and guilty of the offence and is liable upon conviction to the sanctions provided for the offence.

Procedures
Note: Where a student commits an offence, the faculty in which the student is registered has responsibility over the student in the matter.
(a) Where an instructor has reasonable grounds to believe that an academic offence has been committed by a student, the instructor shall so inform the student immediately after learning of the act or conduct complained of, giving reasons, and invite the student to discuss the matter. Nothing the student says in such a discussion may be used nor may be receivable in evidence against the student.
(b) If after such discussion, the instructor is satisfied that no academic offence has been committed, he or she shall so inform the student and no further action shall be taken in the matter by the instructor, unless fresh evidence comes to the attention of the instructor, in which case he or she may again proceed in accordance with (a) above.
(c) If after such discussion, the instructor believes that an academic offence has been committed by the student, or if the student fails or neglects to respond to the invitation for discussion, the instructor shall make a report of the matter to the department chair or through the department chair to the dean.
(d) When the dean or the department chair, as the case may be, has been so informed, he or she shall notify the student in writing accordingly, provide him or her with a copy of the Code and subsequently afford the student an opportunity for discussion of the matter. In the case of the dean being informed, the chair of the department and the instructor shall be invited by the dean to be present at the meeting with the student. The dean shall conduct the interview.
(e) Before proceeding with the meeting, the dean shall inform the student that he or she is entitled to seek advice, or to be accompanied by counsel at the meeting, before making, and is not obliged to make, any statement or admission, but shall warn that if he or she makes any statement of admission in the meeting, it may be used or be receivable in evidence against the student in the hearing of any charge with respect to the offence or alleged offence in question. The dean shall also advise the student, without further comment or discussion, of the sanctions that may be imposed (see Sanctions below) that the dean is not obliged to impose a sanction but may instead request that the Provost lay a charge against the student. Where such advice and warning have been given, the statements and admissions, if any, made in such a meeting may be used or received in evidence against the student in any such hearing.
(f) If the dean, on the advice of the department chair and the instructor, or if the department chair on the advice of the instructor, subsequently decides that no academic offence has been committed and that no further action in the matter is required, the student shall be so informed in writing and the student's work shall be accepted for normal evaluation or, if the student was prevented from withdrawing from the course by the withdrawal date, he or she shall be allowed to do so. Thereafter, the matter shall not be introduced into evidence at a Tribunal hearing for another offence.
(g) If the student admits the alleged offence, the dean or the department chair may either impose the sanction(s) that he or she considers appropriate (see Sanction below) or refer the matter to the dean or Provost, as the case may be, and in either event shall inform the student in writing accordingly. No further action in the matter shall be taken by the instructor, the department chair or the dean if the dean imposes a sanction.
(h) If the student is dissatisfied with a sanction imposed by the department chair or the dean, as the case may be, the student may refer the matter to the dean or Provost, as the case may be, for consideration.
(i) If the student does not admit the alleged offence, the dean may, after consultation with the instructor and the department chair, request that the Provost lay a charge against the student. If the Provost agrees to lay a charge, the case shall then proceed to the Trial Division of the Tribunal.
(j) Normally, decanal procedures will not be examined in a hearing before the Tribunal. A failure to carry out the procedures referred to in this Section, or any defect or irregularity in such procedures, shall not invalidate any subsequent proceedings of or before the Tribunal, unless the chair of the hearing considers that such failure, defect or irregularity resulted in a substantial wrong, detriment or prejudice to the accused. The chair will determine at the opening of the hearing whether there is going to be any objection to defect, failure or irregularity.
(k) No degree, diploma or certificate of the University shall be conferred or awarded, nor shall a student be allowed to withdraw from a course from the time of the alleged offence until the final disposition of the accusation. However, a student shall be permitted to use University facilities while a decision is pending, unless there are valid reasons for the dean to bar him or her from a facility. When or at any time after an accusation has been reported to the dean, he or she may cause a notation to be recorded on the accusation, to indicate that the standing in a course and/or the student's academic status is under review. A student upon whom a sanction has been imposed by the dean or the department chair or who has been convicted by the Tribunal shall not be allowed to withdraw from a course so as to avoid the sanction imposed.
(l) A record of cases disposed and of the sanctions imposed shall be kept in the academic unit concerned and may be referred to by the dean in connection with a decision to prosecute, or by the prosecution in making representations as to the sanction or sanctions to be imposed by the Tribunal, for any subsequent offence committed by the student. Information on such cases shall be available to other academic units upon request and such cases shall be reported by the dean to the Secretary of the Tribunal for use in the Provost's annual report to the Academic Board. The dean may contact the Secretary of the Tribunal for advice or for information on cases disposed of by the Tribunal.
(m) Where a proctor or invigilator, who is not a faculty member, has reason to believe that an academic offence has been committed by a student at an examination or test, the proctor or invigilator shall so inform the student's dean or department chair, as the case may be, who shall proceed as if he or she were an instructor, by analogy to the other provisions of this section.
(n) In the case of alleged offences not covered by the procedures above and not involving the submission of academic work, such as those concerning forgery or uttering, and in cases involving cancellation, recall or suspension of a degree, diploma or certificate, the procedure shall be regulated by analogy to the other procedures of this section.

Divisional Sanctions
1. In an assignment worth 10% or less of the final grade, the department chair may handle the matter if:
(i) the student admits guilt; and
(ii) the assignment of a penalty is limited to at most a mark of zero for the piece of work.

If the student does not admit guilt, or if the department chair chooses, the matter shall be brought before the dean.

2. One or more of the following sanctions may be imposed by the dean where a student admits to the commission of an offence:
(a) an oral and/or written reprimand;
(b) an oral and/or written reprimand and, with the permission of the instructor, the resubmission of the piece of academic work, in respect of which the offence was committed, for evaluation. Such a sanction shall be imposed only for minor offences and where the student has committed no previous offence;
(c) assignment of a grade of zero or a failure for the piece of academic work in respect of which the offence was committed;
(d) assignment of a penalty in the form of a reduction of the final grade in the course in respect of which the offence was committed;
(e) denial of privileges to use any facility of the University, including library and computer facilities;
(f) a monetary fine to cover the costs of replacing damaged property or misused supplies in respect of which the offence was committed;
(g) assignment of a grade of zero or a failure for the course in respect of which the offence was committed;
(h) suspension from attendance in a course or courses, a program, an academic division or unit, or the University for a period of not more that twelve months. Where a student has not completed a course or courses in respect of which an offence has not been committed, withdrawal from the course or courses without academic penalty shall be allowed.

3. The dean shall have the power to record any sanction imposed on the student's academic record and transcript for such length of time as he or she considers appropriate. However, the sanctions of suspension or a notation specifying academic misconduct as the reason for a grade of zero for a course shall normally be recorded for a period of five years.

4. The Provost shall, from time to time, indicate appropriate sanctions for certain offences. These guidelines shall be sent for information to the Academic Board and attached to the Code as Appendix "C".

Tribunal Sanctions
1. One or more of the following sanctions may be imposed by the Tribunal upon the conviction of any student:
(a) an oral and/or written reprimand;
(b) an oral and/or written reprimand and, with the permission of the instructor, the resubmission of the piece of academic work, in respect of which the offence was committed, for evaluation. Such a sanction shall be imposed only for minor offences and where the student has committed no previous offence;
(c) assignment of a grade of zero or a failure for the piece of academic work in respect of which the offence was committed;
(d) assignment of a penalty in the form of a reduction of the final grade in the course in respect of which the offence was committed;
(e) denial of privileges to use any facility of the University, including library and computer facilities;
(f) a monetary fine to cover the costs of replacing damaged property or misused supplies in respect of which the offence was committed;
(g) assignment of a grade of zero or a failure for any completed or uncompleted course or courses in respect of which any offence was committed;
(h) suspension from attendance in a course or courses, a program, an academic division or unit, or the University for such a period of time up to five years as may be determined by the Tribunal. Where a student has not completed a course or courses in respect of which an offence has not been committed, withdrawal from the course or courses without academic penalty shall be allowed;
(i) recommendation of expulsion from the University. The Tribunal has power only to recommend that such a penalty be imposed. In any such case, the recommendation shall be made by the Tribunal to the President for a recommendation by him or her to the Governing Council. Expulsion shall mean that the student shall be denied any further registration at the University in any program and his or her academic record and transcript shall record permanently this sanction. Where a student has not completed a course or courses in respect of which an offence has not been committed, withdrawal from the course or courses without academic penalty shall be allowed. If a recommendation for expulsion is not adopted, the Governing Council shall have the power to impose such lesser penalty as it sees fit.
(j)

• recommendation to the Governing Council for cancellation, recall or suspension of one or more degrees, diplomas or certificates obtained by any graduate; or
• cancellation of academic standing or academic credits obtained by any former student who, while enrolled, committed any offence which if, detected before the granting of the degree, diploma, certificate, standing or credits would, in the judgement of the Tribunal, have resulted in a conviction and the application of a sanction sufficiently severe that the degree, diploma, certificate, standing, credits or marks would not have been granted.

2. The hearing panel shall have the power to order that any sanction imposed by the Tribunal be recorded on the studentÕs academic record and transcript for such length of time as the jury considers appropriate.

3. The Tribunal may, if it considers appropriate, report any case to the Provost who may publish a notice of the decision of the Tribunal and the sanction or sanctions imposed in the University newspapers, with the name of the student withheld.
 
 

(B) Non-academic
Code of Student Conduct

A. Preface
The University of Toronto is a large community of teaching staff, administrative staff and students, involved in teaching, research, learning and other activities. Student members of the University are adherents to a division of the University for the period of their registration in the academic program to which they had been admitted and as such assume the responsibilities that such registration entails.

As an academic community, the University governs the activities of its members by standards such as those contained in the Code of Behaviour on Academic Matters, which provides definitions of offences that may be committed by student members and which are deemed to affect the academic integrity of the University's activities.

The University sponsors, encourages or tolerates many non-academic activities of its members, both on its campuses and away from them. These activities, although generally separate from the defined requirements of students' academic programs, are a valuable and important part of the life of the University and of its students.

The University does not stand in loco parentis to its student members, that is, it has no general responsibility for the moral and social behaviour of its students, as if they were its wards. In the exercise of its disciplinary authority and responsibility, the University treats students as free to organize their own personal lives, behaviour and associations subject only to the law and to University regulations that are necessary to protect the integrity and safety of University activities, the peaceful and safe enjoyment of University housing by residents and neighbours, or the freedom of members of the University to participate reasonably in the programs of the University and in activities in or on the University's premises. Strict regulations of such activities by the University of Toronto is otherwise neither necessary nor appropriate.

University members are not, as such, immune from the criminal and civil laws of the wider political units to which they belong. Provisions for non-academic discipline should not attempt to shelter students from their civic responsibilities nor add unnecessarily to these responsibilities. Conduct that constitutes a breach of the Criminal Code or other statute, or that would give rise to a civil claim or action, should ordinarily be dealt with by the appropriate criminal or civil court. In cases, however, in which criminal or civil proceedings have not been taken or would not adequately protect the University's interests and responsibilities as defined below, proceedings may be brought under a discipline code of the University, but only in cases where such internal proceedings are appropriate in the circumstances.

The University must define standards of student behaviour and make provisions for student discipline with respect to conduct that jeopardizes the good order and proper functioning of the academic and non-academic programs and activities of the University or its divisions, that endangers the health, safety, rights or property of its members or visitors, or that adversely affects the property of the University or bodies related to it, where such conduct is not, for the University's defined purposes, adequately regulated by civil and criminal law.

Nothing in this Code shall be construed to prohibit peaceful assemblies and demonstrations, lawful picketing, or to inhibit freedom of speech as defined in the University.

In this Code, the word "premises" includes lands, buildings and grounds.

In this Code, "student" means a member of the University
(i) engaged in any academic work which leads to the recording and/or issue of a mark, grade or statement of performance by the appropriate authority in the University or another institution; and/or
(ii) registered in any academic course which entitles the member to the use of a University library, library materials, library resources, computer facility or dataset;
(iii) who is a post-doctoral fellow.

In the following, the words "University of Toronto" refer to the University of Toronto and include any institutions federated or affiliated with it, where such inclusion has been agreed upon by the University and the federated or affiliated institution, with respect to the premises, facilities, equipment, services, activities, students and other members of the federated or affiliated institution.

In this Code, where an offence is described as depending on "knowing", the offence shall likewise be deemed to have been committed if the person ought reasonably to have known.

This Code is concerned with conduct that the University considers unacceptable. In the case of student members of the University, the procedures and sanctions described herein shall apply. In the case of other members of the University, such conduct is to be dealt with in accordance with the established policy, procedures and agreements that apply to the members.

B. Offences
The following offences constitute conduct that shall be deemed to be offences under this Code, when committed by a student of the University of Toronto, provided that such conduct
(i) has not been dealt with as failure to meet standards of professional conduct as required by college, faculty or school;
(ii) is not specifically assigned to the jurisdiction of the University Tribunal, as in the case of offences described in the Code of Behaviour on Academic Matters, or to another disciplinary body within the University of Toronto, as in the case of sexual harassment as described in the Policy and Procedures: Sexual Harassment; and
(iii) except as otherwise provided herein, occurs on premises of the University of Toronto or elsewhere in the course of activities sponsored by the University of Toronto or by any of its divisions.

1. Offences against persons
(a) No person shall assault another person sexually or threaten any other person with sexual assault.
(b) No person shall otherwise assault another person, threaten any other person with bodily harm, or knowingly cause any other person to fear bodily harm.
(c) No person shall knowingly create a condition that unnecessarily endangers the health or safety of other persons.
(d) No person shall threaten any other person with damage to such person's property, or knowingly cause any other person to fear damage to her or his property.
(e) No person shall engage in a course of vexatious conduct that is directed at one or more specific individuals, and that is based on the race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, age, marital status, family status, handicap, receipt of public assistance or record of offences of that individual or those individuals, and that is known to be unwelcome, and that exceeds the bounds of freedom of expression or academic freedom as these are understood in University policies and accepted practices, including but not restricted to those explicitly adopted.
Note: Terms in this section are to be understood as they are defined or used in the Ontario Human Rights Code.
(f)

• No person shall, by engaging in the conduct described in subsection (ii) below, whether on the premises of the University or away from the premises of the University, cause another person or persons to fear for their safety or the safety of another person known to them while on the premises of the University of Toronto or in the course of activities sponsored by the University of Toronto or by any of its divisions, or cause another person or persons to be impeded in exercising the freedom to participate reasonably in the programs of the University and in activities in or on the University's premises, knowing that their conduct will cause such fear, or recklessly as to whether their conduct causes such fear.
• The conduct mentioned in the above subsection consists of

2. Disruption
No person shall cause by action, threat or otherwise, a disturbance that the member knows obstructs any activity organized by the University of Toronto or by any of its divisions, or the right of another member or members to carry on their legitimate activities, or speak or to associate with others.

For example, peaceful picketing or other activity outside a class or meeting that does not substantially interfere with the communication inside, or impede access to the meeting, is an acceptable expression of dissent. And silent or symbolic protest is not to be considered disruption under this Code. But noise that obstructs the conduct of a meeting or forcible blocking of access to an activity constitutes disruption.

3. Offences involving property
(a) No person shall knowingly take, destroy or damage premises of the University of Toronto.
(b) No person shall knowingly take, destroy or damage any physical property that is not her or his own.
(c) No person shall knowingly destroy or damage information or intellectual property belonging to the niversity of Toronto or to any of its members.
(d) No person, in any manner whatsoever, shall knowingly deface the inside or outside of any building of the University of Toronto.
(e) No person, knowing the effects or property to have been appropriated without authorization, shall possess effects or property of the University of Toronto.
(f) No person, knowing the effects or property to have been appropriated without authorization, shall possess any property that is not her or his own.
(g) No person shall knowingly create a condition that unnecessarily endangers or threatens destruction of the property of the University of Toronto or of any of its members.

4. Unauthorized entry or presence
No person shall, contrary to the expressed instruction of a person or persons authorized to give such instruction, or with intent to damage or destroy the premises of the University of Toronto, or damage, destroy or steal any property on the premises of the University of Toronto that is not her or his own, or without just cause knowingly enter or remain in or on any such premises.

5. Unauthorized use of University facilities, equipment or services
(a) No person shall knowingly use any facility, equipment or service of the University of Toronto contrary to the expressed instruction of a person or persons authorized to give such instruction, or without just cause.
(b) No person shall knowingly gain access to or use any University computing or internal or external communications facility to which legitimate authorization has not been granted. No person shall use any such facility for any commercial, disruptive or unauthorized purpose.
(c) No person shall knowingly mutilate, misplace, misfile, or render inoperable any stored information such as books, film, data files or programs from a library, computer or other information storage, processing or retrieval system.

6. False charges
No person shall knowingly or maliciously bring a false charge against any member of the University of Toronto under this Code.

7. Aiding in the commission of an offence
No person shall counsel, procure, conspire with or aid a person in the commission of an offence defined in the Code.

8. Refusal to comply with sanctions
No person found guilty of an offence under this Code shall refuse to comply with a sanction or sanctions imposed under the procedures of the Code.

9. Unauthorized possession or use of firearms or ammunition
No person other than a peace officer or a member of the Canadian Forces acting in the course of duty shall posses or use any firearm or ammunition on the premises of the University of Toronto without the permission of the officer of the University having authority to grant such permission.

C. Hearing Procedures
1. Whenever possible and appropriate, reason and moral suasion shall be used to resolve issues of individual behaviour before resort is made to formal disciplinary procedures.
2. An Investigating Officer, who may be a student, shall be appointed for a term of up to three years by the principal, dean or director (hereinafter called "head") of each faculty, college or school in which students are registered (hereinafter called "division"), after consultation with the elected student leader or leaders of the division, to investigate complaints made against student members of that division. Investigating Officers shall hold office until their successors are appointed.
3. An Hearing Officer, who may be a student, shall be appointed for a term of up to three years by the council of each division to decide on complaints under this Code made against student members of that division. Hearing Officers shall hold office until their successors are appointed.
4. If the Investigating Officer is, for any reason, unable to conduct an Investigation, then the head of the division shall appoint another person as Investigating Officer for the particular case. If the Hearing Officer is, for any reason, unable to chair the hearing of any case, then the senior chair of the University Tribunal shall appoint another person as Hearing Officer for the particular case.
5. Where the head of the division has reason to believe that a non-academic offence as defined in this Code may have been committed by a student member or members of the division, the Investigating Officer will conduct an investigation into the case. After having completed the investigation, the Investigating Officer shall report on the investigation to the head of the division. If the head of the division concludes, on the basis of this report, that the student or students may have committed an offence under the Code of Student Conduct, the head of the division shall have the discretion to request that a hearing take place to determine whether the student or students have committed the offence alleged.
6. The hearing will be chaired by the Hearing Officer. The case will be presented by the Investigating Officer, who may be assisted by legal counsel. If the right of a hearing is waived, or after a hearing, the Hearing Officer will rule on the guilt of the student or students and may impose one or more sanctions as listed below. The accused student or students may be assisted by another person, who may be legal counsel.
7. Appeals against decisions of bodies acting under authority from the council of a division to hear cases against residence codes of behaviour may be made to the Hearing Officer of the division, where provision therefor has been made by the council of the division.
8. Appeals against the decision of the Hearing Officer may be made to the Discipline Appeals Board of the Governing Council.
9. Where the head of a division has reason to believe that a non-academic offence may have been committed by a group of students including students from that division and from another division or divisions, the head may consult with the head of the other division or divisions involved and may then agree that some or all of the cases will be investigated jointly by the Investigating Officers of the divisions of the students involved and that some or all of the cases will be heard together by the Hearing Officer of one of the divisions agreed upon by the heads and presented by one of the Investigating Officers agreed upon by the heads.

D. Sanctions
The following sanctions or combinations of them may be imposed upon students found guilty of committing an offence under this Code.

In addition, students found guilty may be placed on conduct probation for a period not to exceed one year, with the provision that one or more of the following sanctions will be applied if the conduct probation is violated.
1. Formal written reprimand
2. Order for restitution, rectification or the payment of damages
3. A fine or bond for good behaviour not to exceed $100
4. Requirement of public service work not to exceed 25 hours
5. Denial of access to specified services, activities or facilities of the University for a period of up to one year

The following two sanctions, which would directly affect a student's registration in a program, may be imposed only where it has been determined that the offence committed is of such a serious nature that the student's continued registration threatens the academic function of the University of Toronto or of any of its divisions or the ability of other students to continue their programs of study.

6. Suspension from registration in any course or program of a division or divisions for a period of up to one year
7. Recommendation for expulsion from the University

Memorandum on the Maintenance and Use of the Records of Non-Academic Discipline Proceedings
1. When records are kept
Records shall be kept for all cases that have proceeded to a hearing and for cases where students have waived the right to a hearing.
2. Composition of Record
The Record of Proceedings on Non-Academic Discipline cases shall comprise:
(a) the written report of the Investigating Officer, if any;
(b) the Notice of Hearing (including the offence charged);
(c) documentary evidence filed at a Hearing;
(d) the decision of the Hearing Officer and the reasons therefor.
3. Publishing of Record
Decisions of the Hearing Officer, including the name of the respondent, the offence and the sanction, shall be reported to the Vice-President and Provost, who shall convey the information, anonymously and in statistical form, annually to the University Affairs Board. A Hearing Officer or the Discipline Appeals Board may recommend to the Vice-President and Provost that the nature of the offence and the sanction be published in the University newspapers. Where circumstances warrant, they may also order the publication of the name of the person found to have committed the offence. The Vice-President and Provost shall have the discretion to withhold publication of the name of the person.
4. Use of Records
Records of previous convictions may be taken into account in imposing a sanction.
5. Storage of Records
The Records of the Proceedings of Non-academic Discipline Hearings shall be stored in the office of the head of the division.
6. Records of the Investigating Officer
Where the investigation has not proceeded to a Hearing, the records and notes of the Investigating Officer may be kept and may have a bearing on the decision to prosecute in a future case.

Notwithstanding the University's policies on access to information, the head of the division shall have the discretion to refrain from giving any person access to any Report or portion of a Report of an Investigating Officer that has not been presented at a formal hearing.

Memorandum of Procedures for Hearings Arising from the Code of Student Conduct
1. Complaints about the alleged commission of any offence under the Code of Student Conduct may be made in writing by any person ("the complainant") to the principal, dean or director ("the head") of the college, faculty or school ("the division") in which the student or students who are alleged to have committed the offence ("the accused") are or were registered.
2. The head of the division shall consider the written complaint and shall determine if the conduct complained of appears to fall under the Code of Student Conduct. If it does not appear to fall under the Code of Student Conduct, the head may take whatever other action he or she deems appropriate to the circumstances, including communication to the complainant of the conclusion he or she has drawn. Where a studentÕs conduct comes to light after a student has left the University, the head of the division may decide to proceed, if the seriousness of the allegation warrants such action.
3. If the head of the division considers that the conduct complained of appears to fall under the Code of Student Conduct, he may request the Investigating Officer to conduct an investigation of the case and to make a report to him or her.
4. If, on the basis of the report of the Investigating Officer, the head of the division concludes that the accused may have committed an offence under the Code of Student Conduct, he or she shall have the discretion to request that a hearing take place to determine whether the accused has committed the offence alleged.
5. To initiate a hearing, the head of the division shall give written notice to the accused indicating the nature of the complaint, the offence alleged and setting a date, time and place for a hearing to provide an opportunity for the accused to respond to the allegations made. The notice shall indicate that if the accused does not appear at the hearing, the hearing may proceed in the absence of the accused.
6. The hearing will be chaired by the Hearing Officer, who shall not have been involved in the investigation leading up to the decision to request a hearing, and who shall make a decision on the basis of evidence presented at the hearing.
7. Hearings shall be conducted in an informal manner, in accordance with the principles of natural justice, and the Hearing Officer shall not be bound to observe strict legal procedures. Procedural defects will not invalidate the proceedings unless there has been a substantial wrong or denial of natural justice.
8. The parties to the hearing are the head of the division, represented by the Investigating Officer, who may be assisted by legal counsel, and the accused, who may be assisted by another person, who may be a lawyer. Both parties shall be allowed to call, examine and cross-examine witnesses and present evidence and argument.
9. Hearings shall be open to members of the University unless the Hearing Officer decides there is sufficient cause to provide otherwise.
10. The Hearing Officer is not bound to conduct the hearing according to strict rules of evidence. Evidence may be received in written or oral form.
11. The Hearing Officer may take note of matters generally within the knowledge of members of the University community.
12. The accused may waive the right to a hearing under these procedures, in which case the Hearing Officer will rule on the guilt of the accused and impose one or more of the sanctions listed in the Code of Student Conduct.
13. After a hearing, the Hearing Officer shall rule on the complaint and, where the Hearing Officer finds that the accused has committed an offence, shall impose one or more of the sanctions listed in the Code of Student Conduct and give reasons for the decision.
14. The onus and standard of proof that a student has committed the offence alleged shall be a criminal standard.
15. Any penalty or remedy shall be stayed pending the outcome of any appeal to the Discipline Appeals Board.

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